Progress, Status and Closure of Purchase Order Depending On Items Received Against the Same

In this sub process, Status change and closure of the purchase order when arrival record for same is created and processed is discussed.

For Achieving this sub process, some setup is needed as follows

• We must Create Purchase Order and to create Purchase Order there are two possible ways present as follows

• • Purchase Order can be created manually and to know how please refer Add/amend purchase order sub process.
  • Purchase Order can be generated from existing Purchase requisition record and to know how please refer Creation of purchase order against selected requisition sub process.
  • Mark the Purchase Order as “Sent” and to know how please refer Submit/email purchase order sub process.

• After setup is done, kindly refer steps given below.

• • Create Arrival record and to know how please refer Add/ amend arrival sub process.
  • Add Arrival lines to arrival record and to know how please refer Add the list of items received from arrival sub process.
  • Mark the Arrival record as “Proposed” and to know how please refer Progress and closure of arrival sub process.
  • If Arrival line is created for less quantity than Purchase Order Line Quantity and Arrival record is marked as “Processed” then related Purchase Order & Purchase Order line will be marked as “Partly Received”.
  • If Arrival line is created for quantity equals to Purchase Order Line Quantity and Arrival record is marked as “Processed” then related Purchase Order & Purchase Order line will be marked as “Received”.